Instructions for administrative and teaching staff
The purpose of this brief guide is to provide staff (new recruits and, in general, all staff who in various capacities serve or collaborate with the University) with useful instructions on how to use the online services and related digital identity management policies. For detailed information, refer to the contact person of the organisational structure of assignment or consult the University Intranet.
By visiting the UniTo portal at en.unito.it, you can consult:
- the main menu with information organised by subject area:
About UniTo | Studying in UniTo | Research | International relations | Services | Living in Turin - the page Current student, which collects links to information and services of interest to you
- MyUniTo, the reserved area with all the online services you need for your entire university career (enrolment, career, exams, final exams, etc.)
- the search engine, with integrated University address book functions, allows you to quickly find not only information and documents, but also teaching and administrative staff
- a shortcut to the websites of Departments, Schools, Libraries etc.
- UniTo's official social network pages (Facebook, X,Instagram, Linkedin, YouTube) to dialogue with us and other students
- the link to the University of Turin Unito Media channel through which, among other things, you can stream events
...and much more!
The accreditation process for university staff varies according to classification:
- structured or contracted staff: this category includes full/associate professors, university researchers, university assistants, lecturers, mother-tongue lecturers, research assistants, fixed-term/indefinite-term technical-administrative staff, managers, contract managers, chief librarian, scholarship holders, etc. Once the newly-hired employee has gone to the Human Resources Office (ufficio personale) and the Payroll Office (ufficio stipendi) to fulfil the recruitment procedures (contract signature, data for pay slip, etc.) within 24/48 hours, he/she will automatically be accredited on the University IT System (unless formal aspects prevent accreditation: incomplete documentation, specific authorisations, etc.). Credentials are generated at the same time as the first collaboration with UniTo. To those who, when signing their first contract with UniTo, provide a personal email contact, these credentials will be sent by email. In the event that signatories also provide a telephone contact, they will be notified by SMS of the sending of this communication
- non-structured staff: this category includes non-employee contract Professors, Professors emeriti, non-employee Visiting Professors, external Collaborators, non-employee Interns, employees of cooperatives, etc. For the accreditation of non-structured personnel, a specific request for accreditation is sent by the Contact Person for Information and Services in the Federated Portal Architecture, (Digital Identity RIF), of the structure to which they belong.
You can consult the updated list of all RIFs on the University Intranet, on the RIF page of the Federal Portal of the University.
Further details on the accreditation process are also available on the University Intranet, on the Digital Identity page.
The first check that the user can carry out independently after 48 hours is to search for his or her name in the University directory (by entering his or her surname):
If the search for one's name is successful, it means that the newly accredited user has been assigned a username and password on the ‘SCU’ system
- Username: generally (unless there is a double first name, double surname or homonymy) it is made up of the first letter of the first name followed by the letters of the surname up to a maximum of 8 characters (for example: for the user Mario Rossettini the username is mrossett)
- Password: the default password corresponds to the tax code typed in capital letters.
If, after 4 working days from the date of recruitment, the search in the address book gives negative results, or if you are unable to log in despite having followed the above instructions, consult the Help and support webpage.
Once accredited, the first things to do are:
- access your MyUniTo personal area: if access is successful, your surname and first name will appear at the top right
- integrate the data present in the University address book (telephone, fax, etc.): from MyUniTo, in the ‘On-line services’ menu, select ‘Edit address book data’. Then select the ‘Address book and private contacts (mobile, email...)’ function. For efficient support in the event of login problems, it is important to also enter your mobile phone number, which you can choose not to show in the address book.
It is also advisable to enter a personal e-mail address in order to be able to use the Reset my password service to carry out a password recovery operation independently - read the portal user guide.
In addition to logging in to MyUniTo, SCU credentials also allow the user to access other online services that adopt the same authentication mechanism: Staff Webmail, Web Card, Uni-Gnam, Google Apps, Library Catalogue, etc.
For security reasons, it is mandatory to change the password every 6 months.
Together with SCU credentials, accreditation on the University IT System issues the user with an ‘institutional’ e-mail box, which is generally (unless there are cases of double names, double surnames or homonymy) associated with an address consisting of nome.cognome@unito.it (e.g. luisa.bianchi@unito.it).
To access webmail from any PC with an internet connection, log in to MyUniTo or connect directly to posta.unito.it.
With your credentials you can also access the WiFi service, designed to guarantee the highest level of protection, in terms of authenticity of authorisations and access guarantees, integrity of messages and protection of personal data.
For permanent use of the service at university sites where there is coverage, we recommend using the Eduroam network. If, on the other hand, you need to connect to the network occasionally, we suggest you use Unito-WiFi. For more details on how to access the WiFi network and instructions for access configurations, please consult the page dedicated to the service.
The user is responsible for the preservation and secrecy of the authentication credentials (the credentials are strictly personal and must be guarded with care similar to the PIN code of a cash machine).
The user undertakes to immediately notify the University of Turin of any unauthorised use of his/her user identification (username) and password or any other breach of security of which he/she becomes aware.
Access to online services and SCU credentials (username and password) remain active for 1 year - except in special cases (*) - from the end of the employment or other form of collaboration with the University (retirement, expiry of contract, resignation, etc.).
At the same time as the end of the employment relationship with the University, the user's data will no longer be visible in the University's address book.
For scholarship holders, the expiry date of credentials is postponed by 1 month with respect to the end of the employment relationship in order to facilitate any scholarship renewal operations by the competent offices.
For staff accredited in the role of external collaborator, cooperative employee and other collaborators the SCU credentials will be disabled on expiry of the employment relationship or other form of collaboration with the University.
At the same time as the disabling, the user's data will no longer be viewable in the University address book.
At the end of the employment relationship with the University, with immediate effect, the SCU credentials can no longer be used to access electronic journals, ebooks and paid databases subscribed to by the University.
At the end of the employment relationship coinciding with the expiry of the credentials some services will no longer be accessible including domain workstations. From that date all Office 365 online services for users who were enabled will be disabled, data will be deleted from the system and will no longer be retrievable. Please note, content saved on One Drive that you wish to keep in a backup must therefore be recovered before the expiry date.
Access to online services and authentication credentials (username and password) will be disabled if the user has not logged in within 90 days of creating his or her user account.
To reactivate previously deactivated credentials, please contact the toll-free number 800098590 operating from Monday to Friday from 8:00 a.m. to 8:00 p.m. and on Saturdays from 8:00 a.m. to 1:00 p.m. (only from Italian phones), or fill in the online form.
In any case, periodic consultation of the University Intranet is recommended, which contains all the updates concerning access to and use of the online services available to University staff.